I filled out my FAFSA and still have not received my aid. Why?
Filling out a FAFSA is the first step in applying for financial aid. When a FAFSA is received by Financial Aid an email is sent to the student’s UCC Gmail account. The email serves as notification to students that their FAFSA has been received and provides instructions for next steps.
The following can slow the award process:
- Not filing a FAFSA for the current academic year
- Providing incorrect information on the FAFSA
- Undeclared or ineligible Major
- Not admitted as an undergraduate student
- Missing or incomplete required documentation
- Suspension of Financial Aid
How do I know if I have been awarded and how much?
UCC Financial Aid sends an electronically generated Award Letter to a student’s Gmail account. It is important for students to read their Award Letter carefully and be mindful of time limits imposed for accepting their aid.
I received my award letter and it was blank. Why?
A blank award letter is provided when a student’s Expected Family Contribution (EFC) is higher than allowable to receive a Pell Grant and/or Subsidized Loan. These students may be eligible to apply for an Unsubsidized Loan. Award Letters provide loan information and links to the loan application.
When will I receive my financial aid check?
The Finance Office will process refunds (either by check or direct deposit) weekly beginning the second Friday of each term with the exception of Summer, which will occur on Thursdays.
How do I receive my refund?
The Finance Office provides two options for students receiving a financial aid refund. Students may elect to have direct deposit or a check mailed to their address. Questions regarding refunds or direct deposit should be directed to the UCC Finance Office.
I did not receive my loan funds and/or my check was not as large as I expected, why?
- For first time borrowers, Federal Regulations require that the first disbursement of Federal Direct Stafford Loans not be released until 30 days after the term begins
- Class(es) have not yet started (ex: class starts at a later time in the term)
- Reaching "Lifetime Eligibility" of Pell Grant and/or maximum Subsidized loan usage
I did not receive a refund, why?
Possible reasons could be:
- Outstanding student requirements
- Suspension of financial aid eligibility
- Class(es) have not yet started (ex: class starts at a later time in the term)
- Outstanding balance
- File pending review due to late filing of FAFSA
For what reasons would my financial aid eligibility be suspended?
- Term of ALL F’s or W’s (withdraw)
- Earning a prior degree or certificate
- Falling below a 67% PACE and/or less than a 2.0 Grade Point Average (GPA)
- Exceeded maximum credits (150%)
- Failing to follow a mandatory Term-by-Term plan
- Returning students that left on financial aid suspension
Students are encouraged to regularly check their eligibility status in Student Self-Service, especially after term grades have been posted.
My financial aid is suspended, what are my options?
Students may appeal to have their financial aid reinstated. Students must read the Satisfactory Academic Progress Policy and print out the Satisfactory Academic Progress Appeal form . There is a checklist on the last page of the appeal form indicating required documents for submitting an appeal. Advising referrals are issued by the Financial Aid Office.
I have completed my Academic Appeal and it was approved. Why is my financial aid still suspended?
Academic Appeals and Financial Aid Appeals are two separate appeal processes. During non-attendance a student’s eligibility to receive financial aid does not change. If a student leaves on financial aid suspension they return on suspension and must appeal to have their aid reinstated.
I have submitted an appeal, how long does it take to know if my financial aid is reinstated?
We make every effort to keep the wait time to a minimum. However, no two appeals are alike therefore no specific turn-around-time can be stated. A lot depends on timing and if the student provides all the documentation required for a professional judgment to be made.
When should I file an appeal?
Students that check their eligibility status and learn their aid is suspended are encouraged to begin the appeal process as soon as possible within the term they are attending classes. Students are required to visit the Financial Aid Office to obtain a referral form to meet with Advising.
How do I know if my appeal has been approved?
Students that have submitted an appeal can expect to receive a letter of determination that clearly states the results, terms and conditions, and options if denied and an email sent to a student’s Student email account. Students may also monitor their eligibility status within their Student Self-Service in anticipation of a letter and email to follow.
My eligibility status changed from “Plan” to “Good”, what does this mean?
"Good" indicates that the student is back in compliance with the Satisfactory Academic Progress Policy. It is highly recommend that students continue to follow the mandatory term-by-term plan through to completion.
How does adding a class impact my financial aid?
The answer depends on timing and eligibility:
- Students may add or drop classes the first week of the term without financial obligation.
- Students registering for classes after the first week of the term and expecting their Financial Aid to cover the cost should consult the Financial Aid office before visiting Registration.
I am considering dropping a class/all my classes; how will it impact my financial aid?
Different circumstances may cause a student to withdraw from a class or classes for a term. How much of an impact this decision will make to a student’s eligibility depends on whether these circumstances are outside of the student’s control. Dropping or failing a class impacts a student’s PACE completion rate and/or their Grade Point Average (GPA). Pace and GPA are used to determine a student’s eligibility to receive financial aid.
- Students that receive all F’s or withdraw (drops) from all of their classes will result in an automatic suspension of eligibility. Students must appeal to receive a reinstatement of financial aid eligibility, regardless of when the suspension occurred.
- A student that withdraws from one class may also risk losing their eligibility based upon their cumulative completion rate and GPA.
- More detailed information may be found by reviewing the Satisfactory Academic Progress Policy.
Can I rely on an instructor to drop me from their class for non-attendance?
- Instructors may or may not drop a student for non-attendance or failing to log in to an online class. Ultimately, it is the student’s responsibility to ensure that a class has been dropped they no longer plan to attend. Students should contact Registration or log in to their Banner account and check Active Registration.
How do I use the IRS DATA RETREIVAL TOOL (IRS DRT) IN FAFSA?
Click on the link below for a video tutorial:
IRS DATA RETRIEVAL VIDEO
How do I order a TAX RETURN TRANSCRIPT?
Have copies of filed return/s for tax year you are requesting a transcript as information from the return may be necessary to complete the request
Create an Account at IRS.gov and print your Tax Return Transcript
Always select a Tax Return Transcript
Moved since filing? Tax Return transcripts must be requested by filing a Form 4506-T available at IRS.gov website
It is recommended that whenever possible to use the IRS DRT available in FAFSA. There are situations in which using the IRS DRT is not available or using the DRT was not successful. Students may elect to order a Tax Return Transcript online or by phone. Students may also visit the IRS Tax Office in Eugene or Medford, Oregon to obtain a Tax Return Transcript.
IRS Office - Eugene
211 E 7th St
Eugene, OR 97401
Hours: Monday-Friday 8:30 a.m. - 4:30 p.m.
IRS Office - Medford
960 Ellendale Drive
Medford, OR 97504
Hours: Monday-Friday 8:30 a.m. - 4:30 p.m. (Closed for lunch 12:00 noon - 1:30 p.m.)
If a student used the IRS DRT in FAFSA and their Banner account indicates that a tax return transcript is a needed requirement, students should contact the Financial Aid office.
What is the cost to order a Tax Return Transcript from the IRS?
Where can I obtain more information about financial aid and scholarships?