ASUCC Bylaws

Article VIII—ASUCC Student Organizations, ASUCC Student Clubs and ASUCC Student Interest Groups

Section 1—Chartering for ASUCC Student Organizations

ASUCC Student Organizations are defined as co-curricular organizations which are affiliated with and formally recognized by a state, regional or national organization. In order to be recognized as an ASUCC Student Organization for the academic year, the Student Organization shall:

  1. Complete an ASUCC Club Petition.
  2. Complete a Constitution and/or Bylaws developed in accordance with the regional or national requirements.
  3. Complete an ASUCC Advisor Agreement.
  4. Submit the ASUCC Club Petition, ASUCC Advisor Agreement, Constitution and/or Bylaws to the ASUCC Activities Officer.
  5. Obtain approval by a majority vote of ASUCC Student Leadership Team members at a regularly scheduled ASUCC Student Leadership Team meeting.

The ASUCC Student Organization must submit a list of officers and the name of the ASUCC Club Council Representative to the ASUCC Activities Officer no later than two (2) weeks after official approval. Officers must be currently registered students of Umpqua Community College. Officially recognized representatives of ASUCC Student Organizations will be considered voting members of the ASUCC Student Leadership Team.

Section 2—Chartering for ASUCC Student Clubs

ASUCC Student Clubs are defined as co-curricular or extracurricular clubs offering students opportunities in social, cultural, entertainment, recreational, multicultural and leadership experiences. In order to be recognized as an official ASUCC Student Club for the academic year, the Student Club shall:

  1. Complete an ASUCC Club Petition.
  2. Complete an ASUCC Advisor Agreement.
  3. Accept a generic Constitution and/or Bylaws.
  4. Submit the ASUCC Club Petition, ASUCC Advisor Agreement and generic Constitution and/or Bylaws to the ASUCC Activities Officer.
  5. Obtain approval by a majority vote of ASUCC Student Leadership Team members at a regularly scheduled ASUCC Student Leadership Team meeting.

ASUCC Student Clubs are encouraged to have officers. However, ASUCC Student Clubs without officers must ensure that individuals who are made responsible for such activities including but not limited to event planning, finances and travel are currently registered students of Umpqua Community College. The ASUCC Student Club must, at a minimum, submit the name of the ASUCC Club Council Representative to the ASUCC Activities Officer no later than two (2) weeks after official approval. Officially recognized representatives of ASUCC Student Clubs will be considered voting members of the ASUCC Student Leadership Team.

Section 3—Chartering for ASUCC Student Interest Groups

ASUCC Student Interest Groups are defined as a group of Umpqua Community College students who wish to form around any theme or interest. In order to be recognized as an official ASUCC Student Interest Group for the academic year, the Student Interest Group shall:

  1. Complete an ASUCC Club Petition.
  2. Acquire a written commitment from the UCC Director for Student Life or designee to serve as the college resource/contact.
  3. Submit the ASUCC Club Petition to the ASUCC Activities Officer.
  4. Obtain approval by a majority vote of ASUCC Student Leadership Team members at a regularly scheduled ASUCC Student Leadership Team meeting.

ASUCC Student Interest Groups will not be eligible for funding through the ASUCC Student Leadership Team, cannot fundraise, will not be eligible to vote at the ASUCC Student Leadership Team meetings and are not required to participate in ASUCC Student Leadership Team meetings.

ASUCC Student Interest Groups can become an ASUCC Student Club by completing the process defined above in Section 2.

Section 4—Active Student Organization/Student Club Status

ASUCC Student Organizations and ASUCC Student Clubs are considered active for the academic year provided the Student Organization or Student Club:

  1. Charters, as described above in Section 1 or Section 2 or reauthorizes, as described below in Section 13.
  2. Is represented at no less than three (3) ASUCC Student Leadership Team meetings each quarter (excluding summer), or has their ASUCC Club Council Representative’s absence approved by the ASUCC Activities Officer.
  3. Holds regular meetings on a weekly, bi-weekly, or monthly basis.
  4. Maintains at least four (4) active members.

An ASUCC Student Organization or ASUCC Student Club which fails to remain active will have their status as an officially active Student Organization or Student Club withdrawn.

Section 5—Officers

Officers of the ASUCC Student Organization or ASUCC Student Club will be determined by the Student Organization or Student Club and should follow the Constitution and Bylaws set forth by the Student Organization or Student Club.

Section 6—Advisor

The role and responsibilities of an advisor to an ASUCC Student Organization or ASUCC Student Club shall be set forth in the ASUCC Advisor Agreement. If an ASUCC Student Organization or ASUCC Student Club acquires a new advisor, the Student Organization or Student Club must submit a new ASUCC Advisor Agreement to the ASUCC Activities Officer.

Section 7—Membership

ASUCC Student Organization and ASUCC Student Clubs must maintain a minimum of four (4) active members.

Section 8—Use of Facilities

Only ASUCC Student Organizations and ASUCC Student Clubs that are actively represented on the ASUCC Student Leadership Team shall have the ability to reserve the use of facilities through the UCC Special Events Office. ASUCC Student Interest Groups may request the use of facilities through the UCC Director for Student Life.

Section 9—Distribution of Materials

Active ASUCC Student Organizations, ASUCC Student Clubs and ASUCC Student Interest Groups may distribute materials in accordance with ASUCC Student Leadership Team and college policy and procedures. New Student Organizations, Student Clubs and Student Interest Groups in the process of chartering must receive approval by an ASUCC Executive Council member prior to distributing materials.

Section 10—Funding

ASUCC Student Organizations may upon approval maintain outside sources of funding through their national organization, in addition to an on-campus account. ASUCC Student Clubs must maintain an on-campus club account, held by the UCC Finance Office. All active ASUCC Student Organization and ASUCC Student Club on-campus accounts will be monitored by the ASUCC Advisor.

Active ASUCC Student Organizations and ASUCC Student Clubs may conduct fundraising activities in accordance with the policies and procedures set forth by the college. Any earned funds must be deposited into the on-campus club account. Expenditures must be made in accordance with the policies and procedures set forth by the college.

An ASUCC Student Organization or ASUCC Student Club which is inactive for nine (9) consecutive academic terms (excluding summer) will cede its rights to any funds held in its on-campus club account. The funds will revert for use by the ASUCC Student Leadership Team unless otherwise determined by the ASUCC Student Leadership Team.

Active ASUCC Student Organization and ASUCC Student Clubs shall take part in the ASUCC Student Organizations Leadership Incentives for Development (SOLID) Program and will be

eligible to receive funding as defined by the SOLID Program criteria. This criteria is outlined in Proposal Number Nine of Academic Year 2012-2013.

Section 11—Rights, Responsibilities and Discipline of ASUCC Student Organizations, ASUCC Student Clubs and ASUCC Student Interest Groups

The rights and responsibilities of ASUCC Student Organizations, ASUCC Student Clubs and ASUCC Student Interest Groups and appropriate disciplinary actions shall be set forth in the ASUCC Club Handbook.

Section 12—Training

Training of ASUCC Student Organization and ASUCC Student Club officers will be offered by the ASUCC Executive Council and attendance is encouraged. Attendance may be tied to funding as set forth in the ASUCC Student Organization Leadership Incentives for Development (SOLID) Program.

Section 13—Reauthorization

All ASUCC Student Organizations, ASUCC Student Clubs and ASUCC Student Interest Groups must be reauthorized yearly. The reauthorization process requires the completion of an ASUCC Club Recertification Form and if necessary an updated ASUCC Advisor Agreement and Constitution and/or Bylaws. Any ASUCC Student Organization or ASUCC Student Club who fails to remain active during an academic year, as described above in Section 4, must be reauthorized if official status is desired.