Information Technology Acceptable Use Policy
Umpqua Community College Information Technology Acceptable Use Policy
This Acceptable Use Policy governs the use of all Information Technology resources provided by Umpqua Community College (“we”, “UCC”, “our”, “the college”) to accomplish the mission and goals of the college. College Information Technology resources may be used for lawful and permitted purposes only.
This policy applies to Information Technology and systems inside and outside the college utilized by students, college staff, faculty and any other persons representing or acting on behalf of the college or accessed for the purpose of utilizing the resources while attending UCC. Information Technology systems include Internet access, computer equipment, software, operating systems, storage media, network accounts and electronic mail.
Issues concerning improper use of the Information Technology resources should be brought to the attention of the Director of information Technology 541-440-4707. It is the responsibility of every user to know these guidelines and to conduct their activity accordingly. The use of these systems is a privilege and all users are expected to act responsibly and to follow the college’s guidelines, policies, procedures and laws.
1. General Use and User Responsibility
- All Information Technology resources and computer equipment are the property of the college. It is the user’s responsibility to learn the proper use and care of all equipment.
- Users are expected to exercise good judgment regarding the reasonableness of personal use. Any questions regarding personal use should be brought to the Director of Information Technology.
- Access to the Internet and other resources may be limited to those demonstrating an appropriate skill level.
- UCC will attempt to provide a reasonable level of privacy, but users should be aware that the data they create on UCC equipment remains the property of UCC. Because of the need to first and foremost protect UCC’s network and network infrastructure, we cannot guarantee the confidentiality of information stored on any device belonging to UCC.
- For security and network maintenance purposes, authorized UCC individuals may monitor equipment, systems and network traffic at any time.
- UCC reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.
- Each user should learn how to use backup software to maintain the integrity of what they create, make backup copies of important work and learn and properly use software features for securing or sharing access to their information.
- Accept limitations or restrictions on computing resources, such as storage space, time limits or amount of resources consumed, when so instructed by the college.
- UCC is licensed for and provides software for in-house student and financial records, in-house HR management, learning management and productivity suite as well as operating systems and tools. Any software duplicating these services or beyond this scope of these services is unauthorized unless approved by the Director of Information Technology.
2. Security and Proprietary Information
- Users are responsible to keep passwords secure and do not share accounts. Authorized users are responsible for the security of their passwords and accounts. System level passwords should be changed quarterly; user level passwords should be changed every six months.
- All PCs, laptops and workstations should be secured with a password-protected screensaver with the automatic activation feature set at 10 minutes or less, or by logging-off (control-alt-delete for Windows users) when the computer will be unattended.
- Postings by employees from a UCC email address to newsgroups should contain a disclaimer stating that the opinions expressed are strictly their own and not necessarily those of UCC, unless posting is in the course of business duties.
- All computers and technology devices used by the employee that are connected to the UCC networks, whether owned by the employee or UCC, shall be continually executing approved virus-scanning software with a current virus database unless overridden by departmental or group policy.
- Each user is responsible for checking any software he/she introduces to any computer or the college network for computer viruses. If a user introduces a virus because he/she did not follow standard checking procedures, his/her access to information technology resources may be restricted or suspended.
- Employees must use extreme caution when opening email attachments received from unknown senders, which may contain viruses, email bombs, or Trojan horse code.
3. Unacceptable Use
- Under no circumstances is an employee of UCC authorized to engage in any activity that is illegal under local, state, federal or international law while utilizing UCC-owned resources.
- Refer to ORS Title 16 164.377 (http://www.leg.state.or.us/ors/164.html) for details on computer crime.
- The lists below are by no means exhaustive, but attempt to provide a framework for activities which fall into the category of unacceptable use. The following activities are strictly prohibited, with no exceptions:
- System and Network Activities
- Distributing or making your password or another person’s password or access code available to unauthorized persons or otherwise attempting to evade, disable or “crack” password(s) or other security provisions or assisting others in doing so threatens the work, privacy and well-being of others and is prohibited.
- Revealing your account password to others or allowing use of your account by others. This includes family and other household members when work is being done at home.
- Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual property, or similar laws or regulations, including, but not limited to, the installation or distribution of “pirated” or other software products that are not appropriately licensed for use by UCC.
- Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books or other copyrighted sources, copyrighted music, and the installation of any copyrighted software for which UCC or the end user does not have an active license is strictly prohibited.
- Introduction of malicious programs into the network or server (e.g., viruses, worms, Trojan horses, e-mail bombs, etc.).
- Using a UCC computing asset to actively engage in procuring or transmitting material that is in violation of sexual harassment or hostile workplace laws in the user’s local jurisdiction.
- Making fraudulent offers of products, items, or services originating from any UCC account.
- Effecting security breaches or disruptions of network communication. Security breaches include, but are not limited to, accessing data of which the employee is not an intended recipient or logging into a server or account that the employee is not expressly authorized to access, unless these duties are within the scope of regular duties. For purposes of this section, “disruption” includes, but is not limited to, network sniffing, pinged floods, packet spoofing, denial of service, and forged routing information for malicious purposes.
- Port scanning or security scanning is expressly prohibited.
- Executing any form of network monitoring which will intercept data not intended for the employee’s use.
- Circumventing user authentication or security of any computer, network or account.
- Email and Communications Activities
- Users are prohibited from posting on or transmitting through any on-line network any unlawful, harmful, threatening, abusive, harassing, defamatory, vulgar, obscene, profane, hateful, racially or ethnically demeaning or threatening or otherwise objectionable material of any kind, including without limitation, any material which encourages conduct that would constitute a criminal offense, give rise to civil liability or otherwise violate any applicable law or college policies.
- Intentional transmission, storage, printing or display of unwanted messages, information, and/or electronic images in any form is prohibited and subject to all state and federal laws. This includes, but not limited to pornography.
- Sending unsolicited email messages, including the sending of “junk mail” or other advertising material to individuals who did not specifically request such material (email spam).
- Any form of harassment via email, telephone or paging, whether through language, frequency, or size of messages. Any use of UCC’s information technology resources in any manner that can cause undue stress, is hostile or threatening school or work environment for other students or employees is considered harassment and is prohibited.
- Unauthorized use, or forging, of email header or footer information. Communication under a false name or designation or a name or designation which the user is not authorized to use, including instances in conjunction with representing that the user is somehow acting on behalf of or under the auspices of the college is prohibited.
- Solicitation of email for any other email address, other than that of the poster’s account, with the intent to harass or to collect replies.
- Creating or forwarding “chain letters” or other “pyramid” schemes of any type.
Non compliance with any of the provisions of this policy may subject the user to disciplinary action, sanctions or criminal prosecution, as well as personal liability in a civil suit.